Security & Risk Management Seminar

Conducting Your Annual Physical Security Review

Presentation Abstract

Every financial institution should conduct a comprehensive security review at least annually -- and more frequently if the institution's environment changes rapidly. Examples of these environmental conditions include:

l        The introduction of a new security-related product or service

l        A change in security regulations or laws

l        The institution's entry into a previously-inexperienced market

l        A change in leadership or other key personnel

l        The acquisition of a previously-owned banking facility

l        The construction of a new banking facility

A component of the overall security review is a thorough inspection of each of the institution's facilities. The purpose of the premises security review is to identify both safety and security conditions that may result in a crime, a loss or a legal action. In other words, this facility review simply targets an institution's physical "loss potential" -- using a standardized, practical and cost-effective methodology for analyzing the condition and contributions of each facility to the institution-wide Security Program. Your premises security review and subsequent report should involve safety, security and related issues as they affect the five (5) most common, industry-standard security priorities and areas of exposure, including:

l        Employees and other institution-affiliated parties -- and their families

l        Customers and other persons lawfully present on the premises, including vendors

l        Facilities that you own, manage, maintain, rent or control

l        Assets that are tangible and intangible -- particularly the institution's image

l        Records from internal and external sources -- both paper and electronic

This presentation suggests a basic methodology and appropriate techniques for conducting an initial and continuing an institution-wide premises security review. Using a simple, industry-standard evaluation process, this presentation also addresses the use of consultants, department managers and other personnel to gather the necessary information for the Security Officer or Auditor to use in making recommendations regarding policies, procedures and processes. You'll be able to make better decisions -- and recommendations -- about what your physical security review should encompass after this presentation.

Presentation Topics

l        Introduction

l        The Security Function & Physical Security Measures

l        Why Do We Need To Conduct A Physical Security Review?

l        Developing The Baseline Premises Inspection Plan

l        Conducting The Baseline Premises Inspection

l        Conducting The Function-Specific Premises Inspection

l        Summary

Presentation Objectives

This presentation is designed to help you:

l        Identify and describe the institution's primary sources of loss exposure due to premises-related issues and the methods that the Security Officer may use to effectively reduce that exposure

l        Assess the impact of these sources upon the institution, its facilities, its Security Program and overall strategic plan

l        Design or recommend appropriate changes to the institution's facilities, policies and procedures to address the issues discovered

l        Prepare a comprehensive report of findings for the Board of Directors

Presentation Audience

l        Security Officers

l        Security Committee members

l        Board of Directors

l        Auditors

l        Facility Managers

l        Compliance Officers

Presentation Tools

l        Workbook text

Last updated on August 25, 2009